Office & Operations Assistant

UPGAMING is a fast-growing European software development company that supports its partners through technology, operations, and high-quality customer service. We believe that a happy, supported team is the foundation of success. That’s why we focus on personal and professional growth, a positive workplace, and real opportunities to make an impact.

This is your chance to join a forward-thinking company where your ideas matter and your development is a priority.

What You’ll Do

Office Management & Facilities

• Manage the day to day administrative and operational needs of the office.
• Coordinate the setup, maintenance, and ongoing improvement of the office space.
• Manage external vendors and service providers, including IT, internet, furniture, maintenance, cleaning, catering, and other office services.
• Request, compare, and follow up on supplier quotations and proposals.
• Create and maintain a proactive maintenance agenda and ensure office issues are resolved in a timely manner.
• Oversee access control, keys, building security, and communication with building management.
• Monitor office supplies, snacks, refreshments, and hygiene products, ensuring they are properly stocked.
• Identify opportunities to improve office processes, services, and overall employee experience.

Administrative & Operational Support

• Coordinate with the Finance team regarding invoices, purchase orders, supplier payments, and administrative documentation.
• Track and follow up on office-related expenses and budget.
• Maintain organized digital and physical filing systems, including contracts, service agreements, licenses, and supplier documentation.
• Coordinate purchasing processes and maintain accurate records of purchases and expenses.
• Support the Branch Manager and other areas with general administrative tasks and operational needs.
• Act as a point of contact for external providers and ensure services are delivered according to agreed terms.
• Maintain accurate records and documentation related to office operations.

Occasional HR & Team Support

• Provide occasional administrative and logistical support to the HR area when needed.
• Help prepare workstations and welcome kits for new hires.
• Support the logistics of onboarding activities, internal training sessions, and company events.
• Assist with general employee-related administrative tasks when required.

What We’re Looking For

• Previous experience in administrative roles is required , ideally in office administration, office management, operations, or a similar position.
• Previous experience managing vendors, suppliers, purchases, and office-related services is highly valued.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Proactive, hands-on approach and strong problem-solving skills.
• Ability to independently manage day to day office operations and follow up on pending tasks.
• Excellent communication and interpersonal skills.
• Comfortable working with digital tools, spreadsheets, and basic office software.
• Ability to prioritize tasks and work effectively in a fast-growing environment.
• Strong sense of responsibility, ownership, and confidentiality.
• Ability to communicate effectively in both oral and written English .

What We Offer

• Health insurance
• Snacks and refreshments in the office
• +1 additional week of paid vacation after your first year
• 1 day off per quarter after your 6 months, totaling 4 additional days per year
• Exciting career development opportunities in an international company
• Continuous personal and professional growth
• A friendly, supportive, and motivating work environment

If you are an organized, proactive administrative professional who enjoys keeping an office running smoothly and making things happen, we’d love to hear from you. Apply today and take the next step in your career with UPGAMING!