executive assistant & facilities coordinator.

Executive Assistant & Facilities Coordinator
A leading company in the food and beverage industry is looking for an Executive Assistant & Facilities Coordinator to join our team in Martínez, Buenos Aires, reporting directly to the General Manager.
We are seeking a proactive, highly organized, and solution-oriented professional with strong execution skills, sound judgment, and the ability to handle confidential matters with discretion. This role requires someone who can work independently while thriving in a fast-paced and dynamic environment.
Key Responsibilities

Facilities & Workplace Experience

• Ensure the smooth day-to-day operation of the office, overseeing facilities services, maintenance, security, and workplace infrastructure.
• Manage vendors, contracts, purchasing processes, and the facilities budget.
• Coordinate office access, workspace allocation, parking, and visitor services.
• Lead initiatives that enhance employee wellbeing, safety, and workplace experience.
• Oversee the company fleet, including documentation, insurance, maintenance, and related administrative processes.

Executive Assistant & Leadership Support

• Manage the General Manager’s calendar, meetings, and strategic priorities.
• Coordinate domestic and international travel arrangements, ensuring a seamless travel experience.
• Organize leadership meetings, Management Team sessions, and corporate events.
• Prepare presentations, reports, and supporting materials for executive decision-making.
• Handle executive communications and confidential documentation.
• Serve as a key point of contact for visitors, vendors, and internal and external stakeholders.

Administrative & Corporate Coordination

• Support corporate administrative processes, legal documentation tracking, and signature workflows.
• Coordinate activities with banks, notaries, government agencies, and external service providers.
• Maintain accurate and organized physical and digital company records.

What You'll Have the Opportunity To Do

• Be the go-to person for office operations and workplace experience.
• Provide direct support to the General Manager and Leadership Team.
• Coordinate executive travel, strategic meetings, and key company events.
• Manage vendors, facilities services, budgets, and company fleet operations.
• Drive administrative processes that support the efficient functioning of the organization.
• Build strong relationships with internal and external stakeholders while delivering a professional and positive experience.

Qualifications

• Minimum of 3 years of experience in Executive Assistant, Office Management, Facilities, or similar roles.
• Advanced English proficiency (mandatory).
• Strong knowledge of Microsoft Office applications and AI productivity tools.
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.
• High level of autonomy, professionalism, and confidentiality.

Location: Martínez, Buenos Aires, Argentina
Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (with flexible working hours).
Work Model: Hybrid, based on business needs.
What We Offer

• OSDE medical coverage for you and your family group.
• On-site cafeteria available on in-office working days.
• Hybrid work model, based on business needs.
• 100% company-paid SportClub membership for employees, plus an additional 10% discount for family members at the Unicenter location.
• Language classes to support your professional development.
• Access to learning platforms and continuous development opportunities.
• Career growth and development opportunities within a global company.
• Insurance discounts through our corporate broker.
• Company mobile phone.
• Parking available, subject to capacity.
• Special celebrations and gifts throughout the year.
• Summer hours and Flex Fridays, helping you maintain a healthy work-life balance.

Nos esforzamos todos los días en crear un entorno diverso y nos enorgullece ser una empresa con igualdad de oportunidades para todas las personas, independientemente de su raza, color, religión, sexo, identidad sexual u orientación sexual, país de origen, genética, discapacidad o edad. show more